Turn your email and spreadsheet chaos
into secure, scalable and efficient workflow systems.
All on WordPress.
“Gravity Flow is one of the coolest new plugins
I’ve seen in quite some time.”
Brian Krogsgard, Post Status.
“Gravity Flow is the best thing since Gravity Forms. One of the most powerful, intuitive plugins I’ve ever used.”
Michael, Digital Services Manager
Macaulay Honors College, City University of New York (CUNY)
New York, USA.
Examples: how customers are using Gravity Flow
Contract review, feedback, modification and approval – Medical supplies order process – Customer onboarding and course content dripping – University admissions application processing – Scientific research lab experiment proposal feedback loop and approval – Patient intake – Employee vacation requests – Employee travel requests – Purchase order approvals – Expense reimbursement – A Courier Dispatch System – Product order form approval – Multi-level job application process – ITIL-based Change Management Process – Security change requests – Student registration process – Product demo approval – A Simple CRM Application – Employee Onboarding
Features & Benefits
Shorter cycle times, improved transparency & increased flexibility.
Suitable for Any Business Workflow Process
Vacation requests, Purchase Orders, Admissions Forms, RFPs, Project Initiation Plans, Case Management… any form that requires a process.
Display the UI in the front-end or use the built-in admin pages to list pending tasks, view entry details, workflow forms and the status of submissions.
Feedback Loops & Process Branching
Implement review loops allowing users to edit their values before re-submitting for approval. Use workflow conditional logic to branch the process or skip steps.
Keep track of who did what and when in the detailed Timeline and Activity Log. Includes comments, timestamps and step and status information.
Extensible & Developer-Friendly
Developers can easily customize the functionality with actions and filters and create new step types using the Workflow Step API. Entry values can be sent to external systems at any step in the Workflow with the Webhook step.
An Open Source Platform
Gravity Flow runs on WordPress (Single site or Multi-Site) and requires any license for Gravity Forms.
Simple & easy-to-use, Drag & Drop and Point & Click configuration. No programming, technical knowledge or complex training required.
Powerful & Flexible
Configure as many Workflow Steps as you need. Drag and drop them into the right order, activate/deactivate them and add new ones as your process adapts. Steps include approval, user input/edit, notification, webhooks and integration triggers.
Reports display charts by form, step and assignee so you can identify bottlenecks before they arise.
Delay a workflow step until a specified date or until a specified period of time has elapsed; particularly useful when configuring a series of emails to drip feed content over a period of time.
Control who can submit forms, approve entries, modify values and view the status. By default users can only see the status of their own submissions. Support for field level access.
Documentation includes non-technical walkthroughs and user guides plus technical developer docs.
Automatic Updates = Secure Site
Administrators can update when new releases are available with one click in the dashboard. Background updates, when enabled, will install important bug fixes and security enhancements automatically without the need for intervention from an administrator.
The Front-End Shortcode UI
Inbox and Status pages
Workflow Step Configuration
Workflow Step List
Workflow Step: Reordering Steps
Gravity Flow provides essential functionality
Gravity Flow provides essential functionality for our corporate intranet. The features and functionalities are robust, well architected and executed, and at the same time, impressively simple to configure and implement. And the support from the developer has been among the best I’ve experienced. Our inaugural project using Gravity Flow is the transition of employee travel requests from paper to the company intranet. Using Gravity Flow, our employees no longer need to print and complete forms by hand and track down their supervisors for signatures or to submit requests via interoffice mail; it now all happens online with email notifications and the Gravity Flow approval tools. The process is more efficient, saving time and money, with the added benefit of approval status tracking for every request. I’m already looking forward to future projects where Gravity Flow can be used to help lower costs and improve efficiencies.
Oklahoma, United States.
Gravity Flow is a game changer
Gravity Flow is a game changer and an integral part of our employee intranet. It is remarkably easy to use and flexible to fit any approvals/workflow scenario. We currently use it for employee time tracking/reporting, expense claim forms, training requisition forms, health and safety incident reports and a few other applications. Gravity Flow allowed us to mirror our existing multi-step paper approvals process entirely electronically – saving us money and time through increased administrative efficiency.
Supervisor, Marketing & Communications
Credit Valley Conservation
Gravity Flow has eliminated bottlenecks
Gravity Flow is a vital component of the successful operations of our fast-moving urgent courier business for official documents. We implemented the workflow ourselves very easily with a combination of approval, user input and SMS notification steps so the distributed team is always co-ordinated and the whole process runs smoothly. Our customers absolutely love it because they’re kept in the loop at all times about last minute changes and requests for information. One of the most important features for us is the ability to send SMS messages at key points in the process because it’s the only reliable way to communicate urgently with our team in the field and with customers who aren’t always at their desk. Gravity Flow has eliminated bottlenecks and made the whole process more efficient from beginning to end.
An established courier company
Gravity Flow is saving us and our customers a huge amount of time and money every day
We analysed and evaluated several solutions including Sharepoint, Formstack and Jotform but we found Gravity Flow on WordPress Multisite to be the best solution for the management of all the processes for our customer extranet. With Gravity Flow users now stay within the same familiar platform for all their processes increasing efficiency and enhancing collaboration. The implementation was quick and easy to configure, taking only a few hours to complete. The maintenance is very simple and we’ve found the system to be very stable. Gravity Flow is saving us and our customers a huge amount of time and money every day.
Media One Contact, S.A.,
The use cases are limitless
Our client runs a website for high-end villa and chalet rentals. When there is an incident with a guest where a refund is required, the team fill out a standard form in excel which calculates the refund and send it to their supervisor for approval before its sent to finance to process. The project was to replace the Excel spreadsheet with an automated web based solution with notifications and a status dashboard for easier review and transparency. It was important to have a front-end view with easy navigation and mobile support for a globally distributed team which use smartphones, tablets and laptops on the go. The time saved by centralizing the forms in a web portal and deprecating the reliance on email attachments is huge. This plugin has huge ramifications for the management of information on websites. It has the power to automate actions, create complex workflows and streamline processes. The use cases are limitless.
Co-founder and COO
Extremely flexible and easy to understand
Gravity Flow on my client’s intranet site means they can finally graduate from handing around pieces of paper (literally!) to having a fully automated system. Gravity Flow is extremely flexible and easy to understand – a combination that is hard to come by. Once you’ve set up one workflow it’s a breeze. Managers at my client’s firm can now quickly and easily see who’s doing what, and they have so much more control over the processes. Every person/role in the process can get customised notifications – no more chasing people around the office to see where they’re at with their paperwork. Hours upon hours will be saved, and so many headaches will be avoided.